Policies and Procedures
Academic Rights of Students
The university has the responsibility of providing a program of high-quality education in keeping with its financial resources; students have protection through campus-specific procedures against arbitrary or capricious academic evaluation. Student performance shall be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards. Students are responsible for completion of their academic program, for familiarity with all requirements of the university catalog and for maintaining an acceptable grade point average for degree requirements. Students have the right to be informed at the beginning of each term of the nature of the course, course expectations, evaluation standards and the grading system.
UAA Catalog, Student Handbook and Fact Finder
The UAA Catalog and the UAA Student Handbook and Fact Finder is where students can go for more information on policies and procedures. Click on the button below to view the handbook or catalog.
Undergraduate students are in good standing when they have a UAA cumulative GPA of 2.00 or higher and a semester GPA of 2.00 or higher for the most recently completed semester. Individual departments may establish additional criteria for good standing. Students are presumed to be in good standing during their first semester at PWSC/UAA. Students in good standing are academically eligible to re-enroll at PWSC/UAA.
Admitted certificate, associate, or baccalaureate degree-seeking students who fail to earn a PWSC/UAA semester and/or cumulative GPA of 2.00 will be subject to academic action. Academic action may result in warning, probation, continuing probation, or loss of certificate or undergraduate degree-seeking status. Individual departments may establish additional criteria for departmental academic action. Failure to meet or maintain these criteria may result in departmental probation or removal from a major program.
Academic Warning is the status assigned to those students whose semester GPA falls below 2.00 but whose cumulative GPA is 2.00 or higher.
Placed on Probation is the status assigned to those students whose semester and cumulative GPA falls below 2.00.
“Continued on Probation” is the status assigned to those students who begin a semester on probation and during that semester earn a semester GPA of 2.00 or higher without raising their cumulative GPA to 2.00. This status may be continued until the student raises their cumulative GPA to 2.00 or loses their certificate or undergraduate degree-seeking status.
Loss of Certificate or Undergraduate Degree-Seeking Status
Academic Disqualification is the status assigned to those students who begin a semester on probation or continuing probation and fail to earn a semester GPA of 2.00. Those students’ admission status will be changed to “Non-Degree-seeking.”
Students who have lost “Certificate or Undergraduate Degree-Seeking” status may continue to attend PWSC/UAA as non-degree-seeking students. However, those students do not qualify for financial aid and international students will lose their immigration status. Students must apply for reinstatement to PWSC/UAA (see reinstatement policy).
Students who have lost certificate or undergraduate degree-seeking status may continue to attend PWSC/UAA as non-degree-seeking students. After completing a minimum of 12 credits at PWSC/UAA and/or another accredited post-secondary institution in 100-level or higher courses with a cumulative GPA of 2.00 or higher, students may apply for reinstatement to PWSC/UAA. If approved, reinstated students must then reapply for admission to a certificate or undergraduate degree program. A reinstated student whose PWSC/UAA cumulative GPA is less than 2.00 (C) will begin the semester on probation. Applications for Reinstatement forms are available from Student Services.
Departmental Probation or Removal From a Major Program
Individual departments may establish additional criteria for departmental academic action. Failure to meet or maintain these criteria may result in departmental probation or removal from a major program. Those students’ major program will be changed to Undeclared. Students will remain in a certificate or undergraduate degree-seeking status as long as the University’s minimum academic standards are met. Undeclared students must use the Change of Major/Degree form and process to request re-admission or admission to a new program. Forms are available from Student Services.
Other Academic Decisions
Review procedures for all other academic decisions may be obtained from the department chair/academic leader, the campus Director or the PWSC/UAA course catalog. Disputes regarding decisions associated with appropriate academic adjustments and programmatic accommodation for students with disabilities will be reviewed according to procedures set forth in University Regulation 09.06.00 Services for Students with Disabilities.
Eligibility for Services Pending Final Decision in the Review Process
During the review of an academic action or decision by the University, the action or decision being contested will remain in effect until the dispute is resolved. Should an academic action or decision affect the student’s eligibility for financial aid, housing, or other University service, the student will be informed of the steps to be taken that may maintain or reinstate the affected service. The student will be responsible for initiating any necessary actions or procedures.
Access to Student Records (FERPA)
University of Alaska officials take student privacy seriously. Both state and federal laws protect student privacy. One of the most important is the federal Family Educational Rights and Privacy Act (known as FERPA) of 1974. The University of Alaska protects student privacy with an opt-out system.
FERPA has several important provisions. The first is that students (or their parents, if under 18 years old) have the right to inspect and review their educational records and to request a correction to any errors. The second is that the school may not disclose, without consent, information other than “directory information” to anyone outside the institution. Directory information generally includes such things as a student’s name, date and type of degrees earned, dates of attendance, vital statistics on student athletes, etc. For more details on the university’s directory information, go to https://catalog.uaa.alaska.edu/policies/studentfreedomsrightsandresponsibilities/ferpa/ .
The third provision of FERPA allows a student to request to withhold directory information. If a student has made such a request, the college cannot release their information to anyone, other than school officials with a legitimate educational interest, without the student’s written permission. This third provision has recently been a topic of much debate. People value their privacy more than ever, and many universities, including the University of Alaska, are looking for ways to help protect student information.
Students who request that UA withhold their directory information, also known as a “confidentiality hold,” must realize the following:
- The student’s name will not be printed in the published university chancellor’s and dean’s lists or commencement program;
- Employers, insurance companies, etc. cannot obtain verification of the student’s attendance and/or degrees earned without the student’s expressed written permission;
- The student will only be able to discuss their UA records or accounts (including computer accounts) in person after presenting a valid government-issued or UA photo identification.
Students who have requested holds then call the Registrar’s office or business office for something related to their records, will not be able to receive help. Students who have requested a confidential hold may only receive help in person, with ID in hand, or in writing.
This includes all information related to student records, financial aid and billing, as well as obtaining help via the phone by a Help Desk.
Students who have requested confidential holds and then need a password reset or any special assistance with UAA e-mail, Blackboard, UAOnline or other accounts, must take care of that business in person. Potential employers will not be able to verify students’ educational records indicated on job applications and résumés. Family and friends will not be able to contact students using standard directory services.
Students do have the option to go into UAOnline and remove a confidential hold, then go back and add it again later. UAOnline has been modified to display a red text box upon login if a student has the confidentiality field set to “yes.”
The University has developed an online tutorial for students, faculty and staff who need to know about FERPA for their jobs, or for those who are just curious to learn more. For instructions on how to get to the tutorial, to update a confidential hold status in UAOnline or for any information on the University of Alaska FERPA policies, go to www.alaska.edu/studentservices/ferpa/.